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Asana And Todoist
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Easily with Pleexy Todoist

Pleexy seamlessly integrates your Asana and Todoist accounts, allowing two-way sync of your tasks – boosting your productivity.

I'm debating between Asana and todoist. I love that Asana let's me add things like project goals and descriptions. But Asana has the clunkiest task creation EVER! Create the task, assign it to a person, set it for today, upcoming, or later. Todoist is only 1.
Asana is a project manager. Todoist is a task manager. Asana is a top-down helicopter view of everything, and at it's core is more designed towards collaboration. Todoist is the medium to short time perspective, and is more geared towards personal use, but does come with collaboration features.
Asana is a work and project management solution for teams. You can organize everything—from company objectives to routine. Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects.
Asana vs Todoist. I've used both over the years and am currently using Todoist for most of my tasks and projects. I'm working on a collaboration plan for my department and am looking at both for the team. We are using MS Teams for collaboration and Asana does.

Todoist misses some of the more important features for business that Asana has, such as messaging and detailed tracking, but Todoist Business does seem to address some of those. In any case it probably requires paid access to use functionally for business, which is a bit beyond my intended uses right now.

Save time! Pleexy synchronizes changes back and forth automatically for you. You don’t have to waste time bouncing between apps.

Pleexy ensures that tasks are up-to-date on both sides of the integration. During synchronization, new tasks from Asana will be brought into your Todoist and changes made to one side will be automatically synchronized on the other. When you finish your task, just mark it as completed in Todoist, and it’ll be closed in Asana, too.

FLEXIBLE CONFIGURATION

You can configure how Pleexy searches for tasks in Asana, using drop-down menus to select which organizations, teams, projects, and sections Pleexy will search for your tasks.

If you need to keep track of tasks assigned to project team members, you can have Pleexy take Asana tasks assigned to anyone. Pleexy can even ignore Asana tasks that you consider out-of-date.

Destination settings define how Pleexy creates tasks in your Todoist. You can create all tasks in one project, or you can use an individual project for each Asana project – you decide which option works best for you!

Pleexy also allows you to control what happens when you change, complete, or delete tasks in either Asana or Todoist – both sides of the integration! You also have choices for how a task will be automatically completed in Asana when the task is completed in Todoist.

Maintain a clear picture of what you need to do for each project and prioritize your tasks across all projects – with Pleexy.

This post contains the framework for my coming reviews and comparisons of Asana, Todoist, and Trello, three platforms with free project and task-tracking offerings. I will be updating this post as I progress with additional details, and will link to the final writeup when it is done.

Final update: 4/4/2021: Read about the Winner here.

Keeping track of tasks and projects that are in-progress can be a challenge. I always have a lot going on and am usually learning several new things, and while I am generally great at keeping up with things mentally, working with others requires being able to track and document progress on any number of current ventures.

To that end, I'll be reviewing Asana, Todoist, and Trello, given that these are three of the most popular project management platforms that allow collaboration and also have free versions with most functions enabled.

Project Scope

The goal is to determine which of the three platforms is the most functional for my needs. The primary requirements are as follows:

The UI/UX must be beautiful and functional. If I'm spend time each day using the platform, it needs to be both enjoyable and efficient. Bonus points if there is an app that meets this criteria as well.
Task and project creation, progress, and completion should be intuitive. If I have to consult a guide, it's probably not intuitive enough (although I usually do read the guides/tutorials).
Repetitive tasks need to appear consistently, and should notify me when there are times or due dates attached. Integration with Google/iCal is highly desirable.
Sharing with/Assigning tasks to others need to be quick and seamless.
For personal use, a free version should be sufficient. For company use (large number of projects/tasks, file sizes, or users), paid versions with additional features are acceptable. I'd like to grow with the platform, not be forced to grow out of it by the price.

Learning new software can be a nightmare, or a pleasurable experience. Integrating software with the approaches I already take, such as scheduling certain recurring activities for specific days or times, tracking success rates, and so on will be more difficult.

If the platform is built in a way that enables users to intuitively operate within it, then the experience should be good. Since there is some risk involved and I don't want to take the chance of losing progress on valuable projects, I'll be trying each platform out for one week while adding the same daily and weekly tasks into each one, so I can assess how effective they are at the same tasks.

Challenges

There are a few hurdles for me on this project.

It's going to require commitment every day for a week, along with full documentation of that process for three different platforms. That is a lot of a documentation.
The process is detail-oriented. While I'll be assessing the overall look and feel of these apps, I want to support those feelings with specific reasons and explanations. I love attention to detail, but this one might require a real painstaking amount. Hopefully love wins out.
Comparing three platforms with five criteria points means I need to develop a rating system. So, before my final review, I will create a system and explain how I did it.

Research and Inspiration

Monday.com touts itself as the #1 project management platform. However, it is only available as a paid subscription, which was not something I was willing to try. (Edit: Their ads bring you to landing pages that don't list free versions, but their main site actually has one. Perhaps I'll eventually compare the eventual winner of this competition with Monday). They stack themselves up again Asana and Trello, among others, so I thought that those two might be good places to start. I had already heard of both from friends and advertisements, and I had even occasionally used Trello in the past.

So how does Monday rank them?

It looks like Trello has the initial edge, at least according to their competitor, Monday. What about Todoist? While Monday is mum on that one, Todoist is usually the first or second app that pops up in the google play store when I search for to-do list apps, and it is also one I've heard of many times before.

All three have android apps, which is sufficient for me since I do not own any Apple products, but I will research in the final version whether or not they offer support for Apple and Mac.

Some inspiration for this project came from the Flow Genome Project, which I discovered after reading Steven Kotler's The Rise of Superman. The FGP offer a 'Hedonic Calendar' that helps you focus on the activities that bring about a state of flow, peace of mind, or help you recover, and assists you in mapping these out over the course of the weeks, months, and seasons of the year.

I also felt inspiration to tackle this project because I really love being detail oriented, and this is one way to demonstrate that ability. Operations roles may require me to evaluate and select a piece of software or service for my team, and I want my prospective employers to know that I can carry out this process in a logical, detailed style full of documentation.

Pending Action Steps

Here is how the process is going to work:

Day 1 (Completed)

Download the apps for all three platforms
Add daily (web version) and weekly (android apps) tasks with varying recurrence rates into all three platforms
Document this process with screenshots and notes about the ease of use
Write a blog post to share this on Facebook and Twitter

Day 2 (Completed)

Integrate the tasks with my Google calendar
Write a short (2 paragraph max) blog post for each explaining how to do this (I decided to make 3 how-to videos instead and share those in a LinkedIn Article. Videos Links: Asana; Trello; Todoist)
Mark off daily tasks as completed, documenting whether any notifications or prompts showed up and how effectively they worked

Day 3 (Completed)

Evaluate the ease of use so far and write a brief assessment for each in a single tweet
Schedule each of these to post at the same time over three days
Continue using/evaluating/documenting all three apps

Day 4 (Completed)

Identify any issues with the tasks that I've scheduled and review their solutions in tutorials, guides, etc. as needed
Write a short blog post about the quality of these resources at each company
Continue using/evaluating/documenting all three apps

Day 5 (In Progress)

Asana To Do List

Take screenshots of each main screen and create slideshows in a blog post to document UI/UX design
Home
My Tasks
Upcoming Tasks
Calendar or Kanban view
Share this post to Facebook and Twitter

Day 6 (Completed)

Start my final blog post, outlining the criteria scoring that I'll use to judge the platforms
Add a brief writeup to the final post comparing free features, paid features, and limitations of each platform